QuickPOS Technologies Inc. (“we” or “us” or “our” and website address is: https://quickpos.ca) respects the privacy of our users (“user” or “you”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the “Website”) or use our mobile application (the “Application”). Please read this Privacy Policy carefully. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT ACCESS THE APPLICATION.

COLLECTION OF YOUR INFORMATION

We may collect information about you in a variety of ways. The information we may collect via the Website or the Application depends on the content and materials you use, and includes:

Personal Data

Demographic and other personally identifiable information (such as your name and email address) that you voluntarily give to us when choosing to participate in various activities related to the Website or the Application.

Derivative Data

Information our servers automatically collect when you access the Website or the Application, such as your native actions that are integral to the Website or the Application.

Financial Data

Financial information, such as data related to your payment method (e.g. valid credit card number, card brand, expiration date) that we may collect when you purchase, order, return, exchange, or request information about our services from the Website or the Application.

USE OF YOUR INFORMATION

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Website and the Application to:

• Administer sweepstakes, promotions, and contests.
• Assist law enforcement and respond to subpoena.
• Compile anonymous statistical data and analysis for use internally or with third parties.
• Create and manage your account.
• Deliver targeted advertising, coupons, newsletters, and other information regarding promotions and the Application to you.
• Email you regarding your account or order.
• Fulfill and manage purchases, orders, payments, and other transactions related to the Application.
• Generate a personal profile about you to make future visits to the Application more personalized.
• Increase the efficiency and operation of the Application.
• Monitor and analyze usage and trends to improve your experience with the Application.
• Notify you of updates to the Application.

DATA RETENTION AND DELETION

We retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy:

• Account Information: We retain your data for as long as your account is active or as needed to provide you with our services.
• Legal Obligations: We will retain and use your information to the extent necessary to comply with our legal, tax, and accounting obligations (e.g., keeping financial records for 7 years for Canadian tax compliance).
• Deletion & Anonymization: When we no longer have a legitimate business need or legal requirement to process your personal information, we will either delete it or anonymize it so it can no longer be associated with you.

YOUR PRIVACY RIGHTS

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: You have the right to request copies of the personal data we hold about you.
• Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• Right to Erasure (Right to be Forgotten): You have the right to request that we erase your personal data. We will fulfill this request unless we are legally required to retain certain information (e.g., transaction records for tax purposes or to comply with a legal subpoena).
• Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact our Privacy Officer at privacy@quickpos.ca. We will respond to your request within 30 days.

DISCLOSURE OF YOUR INFORMATION

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others.
• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.
• Marketing Communications: With your consent, or with an opportunity for you to withdraw consent, we may share your information with third parties for marketing purposes.

THIRD-PARTY WEBSITES

The Website and the Application may contain links to third-party websites and applications of interest, including advertisements and external services, that are not affiliated with us. Once you have used these links to leave the Website or the Application, any information you provide to these third parties is not covered by this Privacy Policy.

SECURITY OF YOUR INFORMATION

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable.

CONTACT US & PRIVACY OFFICER

For general inquiries, you may also reach us at info@quickpos.ca.